MINUTES OF THE MEETING OF SCAMPTON PARISH COUNCIL HELD ON THURSDAY 7 AUGUST 2025 AT BSA HALL, AISTHORPE
ATTENDANCE: Cllrs. Bulteel (In the Chair), Newham, Sneath, Quincey and Thompson together with Brian Elliott (Parish Clerk) and four members of the public.
APOLOGIES - Apologies for absence were received from Cllrs Patterson and Somerville.
REGISTER OF MEMBERS’ INTEREST – No declarations were needed.
0807-01 ACCEPTANCE OF OFFICE – Before proceedings began, the new Parish Councillor, Paul Quincey, signed his Declaration of Acceptance of Office.
0807-02 OPEN SESSION – Two subjects were raised (a) a request for a grant for a small event at Scampton Cliff and (b) an offer of help in the siting of benches connected with the Scampton Cliff “Tommy” statues.
Item (b) was accepted with thanks and item (a) will be considered by Councillors between meetings and confirmed at the next one.
0807-03 MINUTES – Councillors Sneath and Newham moved and seconded the approval – and signature - of the previous meeting's minutes, which was agreed.
0807-04 HIGHWAYS AND SPEED AWARENESS – Two Community Speed Watch (CSW) exercises had been carried out, one at Scampton Cliff on 4th July and one in Scampton Village on 2nd August. Results from the recording equipment were noted, as was the apparent trend for more speeding vehicles going south at the Lincoln end of the village.
On highway related matters, (a) the land owner concerned had agreed to carry out remedial work to help prevent flooding at High Street, Scampton, (b) Lincolnshire County Council (LCC) planned to notify the Parish Council before maintenance work begins on the Showground roundabout and (c) action would be taken on grass cutting at Gibson Way and School Lane and on nearby fallen trees.
In addition, contractors had provided a new date for work on the bus shelter opposite Scampton church.
0807-05 LITTER PICKS – The next litter pick will be on 21 September and efforts will be made to find further ways to advertise it. Meanwhile, a new dog waste bin had been installed on Scampton Cliff and the owner of a local business had been approached about sponsorship for lidded bins there.
0807-06 WEB PAGE & SOCIAL MEDIA, ENERGY, POLICIES and NOTICE BOARDS: Nothing to report on any of those items.
0807-07 FUTURE OF SCAMPTON – Progress on the Scampton Holdings project remained slow and the Chairman will now need to modify his letter to the Home Office to include additional concerns. The Parish Council still plans to acquire certain amenity areas to improve the prospects for long-term maintenance.
A meeting has also discussed how to add more structure and safeguards to development within the parish now grants for Neighbourhood Plans are limited. Because of that reduced funding, West Lindsey District Council (WLDC) is considering whether Community Infrastructure Levy (CIL) money could be used for Neighbourhood Plan work.
0807-08 HEALTH & SAFETY- Ways to carry out lamp post safety inspections were still being sought. On another subject, discussions with a landlord were due to agree the siting of two new defibrillators at Scampton Cliff - and training for their use would also be considered.
0807-09 IT & AUDIO VISUAL EQUIPMENT – The projector had now been bought.
0807-10 COMMUNITY SOCIAL EVENTS – Arrangements were proceeding for the annual Christmas event (two banners to advertise it were approved) and for the showing of a Christmas film for children.
0807-11 FUTURE PLANS – Final arrangements for Community Skips on August 15 were agreed.
0807-12 QUEEN’S CANOPY – A meeting had been organised with Lincolnshire County Council to seek guidance on (and a grant for) replacement trees for the Queens Canopy and for suggestions about sites for other trees.
0807-13 “TOMMY” STATUES – It was agreed to submit an application for a grant (from WLDC) towards the cost of the statutes but to defer any plans for installing them – or the Scampton Cliff signs – for the moment.
0807-14 DISTRICT AND COUNTY COUNCILLORS’ REPORTS – Neither Councillor was in attendance.
0807-15 LINCOLNSHIRE ASSOCIATION OF LOCAL COUNCILS (LALC) CONFERENCE – Cllr Sneath reported on this event and was thanked for bringing these subjects to the attention of the Council.
0807-16 CORRESPONDENCE – Items considered (a) newsletters or their equivalent from WLDC, LCC and LALC, (b) WLDC’s request for us to participate in a survey of Cultural Activity, (c) a poster on reporting a flood, (d) requests from parishioners about progress on the 617 Court footpath and about grass cutting at School Lane and (e) request to attend a meeting from the NHS Community Mental Health Transformation Programme.
Items at (a) were noted, (b) will be handled by the Chairman, (c) will go on a suitable notice board, (d) are dealt with elsewhere in these minutes or are awaiting actions by others and (e) will be added to the agenda for the September meeting.
0807-17 FINANCE – On a proposal by Cllr Newham (seconded by Cllr Bulteel), the meeting agreed to appoint Agent Armour to conduct quarterly audits at a cost of £50 (+ VAT) per audit.
In addition, Cllr Sneath proposed, Cllr Bulteel seconded and the meeting approved the receipts and payments shown below.
Finally, Councillors noted the new rate of interest at The Charity Bank (2.91%) and agreed to implement the latest Local Government Pay Review proposals for Clerks’ salaries, operative from 1 April 2025.
0807-18 PLANNING – Councillors noted recent WLDC planning decisions:
- Sizeable extension at 33 High Street – Granted.
- New Accessway at 11 High Street – Granted.
- Modified Application for extension at 11 High Street – Granted with conditions.
0807-19 NEXT MEETING – The next meeting will be on Thursday 4 September 2025 at the usual venue and the agenda should specifically include (a) power supply contract, (b) Village Venture, (c) Neighbourhood Plan, (d) Christmas Film and (e) NHS Community Mental Health Programme
These are in addition to the Standing Items – Finance, Planning, Correspondence, District and County Councillors Report, Open Forum, Speed Awareness & Highways, Web page and social media, Litter Picks, Notice Boards, Future of Scampton, IT, Health & Safety, Defibrillators, Community Events, Policies, Future Plans, Queens Canopy, Tommy Statues and Signs.
There being no further business the meeting closed at 8.15pm.
These draft minutes are subject to modification before, or at, the next meeting.